Personal data is processed in accordance with the Polish legislative Act of 10 May 2018 regarding personal data protection (Journal of Laws 2018, item 1000), Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR), and other applicable laws governing the processing of personal data.
This privacy policy (“Privacy Policy”) has been drawn up to ensure privacy and safety of:
- the participants (“Participants”) of the Dispute Resolution in M&A Transactions International Conference 2026 being held in Warsaw on 21-22 May 2026 (“Conference”), and
- the users (“Users”) of https://disputeresolutionmaconference.com/ website (“Website”).
1. Personal data controller
The controller of the Participants’ and Users’ personal data is Polski Komitet Narodowy Międzynarodowej Izby Handlowej (ICC Poland) with its registered office in Warsaw (00-380) at ul. Leona Kruczkowskiego 8 (“Controller”).
2. Contact
Any questions regarding this Privacy Policy or the processing of personal data in connection with the Conference and the Website may be addressed by e-mail to: [email protected].
3. Scope of personal data processed
In connection with organisation of the Conference, the Controller processes the following categories of personal data:
- data provided via the registration form, including first name, last name, e-mail address, billing details, and other information required for registration and participation in the Conference;
- data necessary for organisational and administrative purposes related to Conference participation;
- image data, including photographs and video recordings made during the Conference;
- other data provided voluntarily, such as courtesy title.
In connection with using the Website, the Controller processes the following categories of data:
- data about activity on the Website, identification of the type of visitor; (detailed information concerning specific necessary and optional cookies can be found in the cookie tool that appears upon first entering the website and after clicking the “Cookie Settings” located in the footer of the page),
- data provided to the Controller via email.
- Purpose and legal basis for data processing
| PURPOSE OF DATA PROCESSING | LEGAL BASIS |
| 1. sending commercial information, 2. using courtesy title in mailing, disclosing 3. Participant’s data to other Participants, 4. cookies – other than to ensure the proper functioning of the Website. | Art. 6.1.a GDPR – consent of the data subject |
| 1. organisation and holding of the Conference, including registration of Participants, confirmation of participation, verification of eligibility, on-site access control, and post-event administration, 2. sending important notifications to the Participant regarding the Conference, taking actions at the Participant’s request prior to the Conference submission. | Art. 6.1.b GDPR – performance of a contract of which the data subject is a party or in order to take actions at the request of the data subject prior to execution of a contract |
| Compliance with legal obligations incumbent on the Controller, including accounting and tax duties | Art. 6.1.c GDPR – compliance with legal obligations incumbent on the controller |
| Pursuit of the Controller’s legitimate legal interests, i.e.: 1. ensuring safety, development, and optimum operation of the Website, 2. responding to correspondence addressed to the Controller via email, 3. cookies – to ensure the proper functioning of the Website, 4. improving service quality, documenting the Conference, 5. disseminating information about the Conference, and promoting the Conference by publishing photos and videos from the Conference, 6. safeguarding rights, prosecuting claims. | Art. 6.1.f GDPR – legitimate legal interests of the controller |
5. Data retention period
Data are processed for the duration of the purposes of the processing, but not longer than the period during which any claims are resolved or such claims could arise and have not lapsed.
Data processed on the basis of consent will be processed until such consent is withdrawn.
Data processed on the basis of legitimate interest will be processed until a valid objection is raised.
6. Data recipients
Personal data may be disclosed to entities providing services to the Controller, including IT service providers, event registration and payment service providers, and accounting services. Personal data may also be disclosed to public authorities where required by law.
In particular, your data will be disclosed to Gessel, Koziorowski Kancelaria Radców Prawnych i Adwokatów sp.p. (“GESSEL”). GESSEL supports the Controller in organising the Conference and maintaining the Website.
Moreover, we may disclose your data to the Conference Grand Partners and Partners.
If you wish to connect with other Conference Participants, you may adjust your profile settings to be visible on the networking list. In this case, your personal data will be disclosed to other Participants.
7. Data subject rights
At any time, you have the right to:
- access your personal data,
- correct your personal data,
- request deletion of your personal data or restrict its processing,
- transmission of data to you or a third party,
- lodge a complaint to the competent supervisory authority if you believe that the processing of your personal data violates the law. The competent supervisory authority with respect to the Controller: Polish Office for Personal Data Protection, more information: https://uodo.gov.pl/pl/83/155).
Where processing is based on pursuit of legitimate legal interests of the Controller, you have the additional right to object to such processing at any time.
For data that are processed on the basis of the Participant’s/User’s consent, the Participant/User additionally has the right to, at any time, withdraw the consent given. Withdrawal of consent shall not affect the lawfulness of processing performed on the basis of consent prior to such withdrawal.
8. Is providing data necessary?
Providing personal data is optional. However, providing certain personal data is necessary for participation in the Conference. Moreover, failure to provide certain data may make it difficult or impossible to use certain features of the Website.
9. Amendments
The up-to-date version of this Privacy Policy is published on the Conference website. The Controller reserves the right to amend this Privacy Policy where required by law and/or as necessitated by organisational changes related to the Conference/the Website.
